AI Letter, RFI, and EOT Drafting Software for Indian Construction Contracts
Formal letters drafted in 2 minutes, with the right clause
Show-cause replies, EOT claims, variation notices, RFIs. Civil Brain drafts the letter from your own contract documents, with the correct clause reference and notice period.
The letter takes longer than the site problem it is about
A show-cause reply takes 3 hours: find the right clause, check the notice period, match the format to the contract, get the tone right. During a busy project, letters get delayed. Delayed letters mean missed notice windows. Missed notice windows mean forfeited claims.
The longer the project runs, the more letters there are. The backlog compounds.
3 hours per formal letter
Finding the right clause, verifying the notice period, matching the format to your specific contract conditions. Before you have written the first paragraph.
Wrong clause referenced
A show-cause reply that cites Sub-Clause 8.4 instead of 20.1 can invalidate your contractual position entirely. The principal's legal team will find it.
Downloaded templates don't match your contract
A generic EOT template uses standard clause numbering. Your awarded contract uses different numbering, different sub-clause headings, and different Appendix references.
14-day window closes while the letter is still being drafted
The notice period for an extension of time claim runs while the contracts manager is searching for the right sub-clause in a 400-page PDF.
No searchable record of what was sent
During adjudication, the contracts manager needs to prove a notice was issued on a specific date. The evidence is in an email thread from six months ago.
Inconsistent positions across the same project
Different people on the same project write letters with different levels of firmness, creating contradictory positions that the principal's legal team will use against you.
Your contract's language. Your project's facts. In 2 minutes.
Civil Brain reads the contract documents you uploaded to the project. When you draft a letter, it pulls the relevant clauses, checks the notice requirements, and formats the letter to your contract's structure. The correspondence log captures every letter sent with date, recipient, and clause reference.
Notice windows tracked automatically. Audit trail ready before you need it.
Clause references from your own documents
Civil Brain pulls relevant clauses from the contract you uploaded. The letter cites your contract's exact sub-clause numbering and Appendix references, not a generic library.
All formal letter types covered
Show-cause replies, EOT claims, variation notices, RFIs, delay notices, payment claim responses, defects notices. All drafted in 2 minutes.
Notice periods calculated from the contract
EOT submission windows, show-cause response deadlines, and variation notice periods auto-calculated from the contract conditions. Alerted before the window closes.
Draft in plain language
Describe the situation in plain language. Civil Brain converts it to formal contractual correspondence with the correct legal language and clause references.
Searchable correspondence log
Every letter with sent date, recipient, linked clause, and response tracking. Dispute-ready audit trail from the first week of the project.
Consistent positions across the team
Every letter drafted from the same contract documents, with the same clause references. No contradictory positions created by different team members.
From situation to sent letter in three steps
No blank page. No clause searching. No missed notice windows.
Describe the situation in plain language
Type what happened: contractor delay, disputed variation, drawing discrepancy, site instruction. Use your own words. Civil Brain understands the construction context.
Civil Brain drafts with clause references from your contract
The letter is drafted with the correct sub-clause references pulled from your uploaded contract document. Notice periods verified. Format matched to your contract's structure.
Review, approve, and send. Entry logged automatically.
Check the draft, adjust tone if needed, then send from the platform. The letter is logged with date, recipient, and clause reference. Audit trail created automatically.
Inside the project management workspace
Correspondence ships alongside the rest of the Project Management workspace. They share the same uploaded document, the same project record, the same Civil Brain reading across all of them.
Draft your next show-cause reply in 2 minutes
Custom quote · 14-day pilot on a live project · Implementation in 2–4 weeks.
Clause-cited
Every line, traced to the page. Hover a drafted line to see the clause it cites and the page it came from.
Drafted letter
Sub: Notice of delay and request for Extension of Time, Package III.
We refer to the captioned contract and the delayed handover of site.
Full possession of the site was given 21 days beyond the appointed date.Cl. 42.1 · p.188
The Contractor is accordingly entitled to an Extension of Time for the affected works.Cl. 70.3 · p.214
We assess the entitlement at 28 days and request the Engineer's determination.Cl. 44.1 · p.201
We reserve our rights under the Contract and await your determination.
Awarded tender · 612 pp
The Employer shall give the Contractor possession of the Site within the time stated in the Appendix.
The Engineer shall determine any extension to which the Contractor is entitled where completion is delayed by a cause beyond its control.
The Engineer shall, after due consultation, determine the extension of time and notify the Contractor.
FREE TOOL
Construction Email Rewriter
Paste rough notes. Get a formal, clause-referenced letter back. No signup required.